Record Keeping Forms

Find required forms and approved electronic software for record keeping in an adult care home.

Business Records Book

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Staffing Plan (170.33 KB)
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Menu Template (742.59 KB)
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Backup Operator (102.94 KB)
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Resident Records Books

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Private-pay residents only:

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Activity Log (249.39 KB)
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Incident Report (338.02 KB)
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Medication Administration Records

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MAR-PRN Form (193.76 KB)
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PRN Guideline (102.3 KB)

DEA Controlled Substance List

 

Exception Requests

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Operator and Resident Manager Forms

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Real Estate Form (117.83 KB)
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Reclassification Request

 

Electronic Software for Record Keeping

An exception is needed to use electronic software for record keeping. All software must be approved by the ACHP. These software have been screened to meet ACHP criteria:

If you are interested in using a different software, it must be reviewed and approved by ACHP prior to use.

Last reviewed January 9, 2026