Series Title (Agency Series #): Description, Retention (Legal Citation)
After Hours Call Logs (FM6-002): Documents calls made to the after hours security desk from alarm companies and other sources. Information includes date and time of call, reason for call, person making call, action taken, and related information.
Retention: Retain 5 years. (2007-0015/012)
Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018
Radio Dispatch Logs (FM6-006): Documents communications between or among the division dispatcher and various division employees. Log shows date and time of communication, person communicated with, and brief description of communication.
Retention: Retain 3 years. (2007-0015/013))
Work Orders (FM6-001): Records documenting work performed by the various trades in the O&M section. Orders show date of order, order number, building, requester information, description of work to be done, action taken/work done, materials used, man hours worked, mileage, related purchase order information, and supervisor's signature and date. May also include work order logs.
Retention: Retain 5 years. (MOAR 166-150-0005(45))