Community Justice: Juvenile Services: Detention Services

Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)

Custody Log (JSD3-007): Documents each juvenile's stay at the detention center.
Retention: Retain 3 years. (2007-0008/007)

Custody Risk Assessment Records (JSD7-001): Documents the development of risk assessment score and the department's detention recommendation. At a minimum, records will include one risk assessment instrument (RAI) and a placement face sheet. Information includes personal information, RAI score, hearing date, and detention recommendation.
Retention: Retain 2 years. (2007-0008/015)

Incident Reports (JSD3-010): Documents all incidents reported by detention center staff. Primarily records various altercations, but may also include illnesses, thefts, suicide attempts, and other incidents. 
Retention: Retain 3 years. (2007-0008/008)

Personal Property Sheets (JSD3-006): Documents personal property received from juveniles at intake and returned to them when they are released from custody. 
Retention: Retain 6 months after last action. (2007-0008/006)

Population Reports (JSD3-012): Documents detention center population on a daily and monthly basis.
Retention: Retain 3 years. (MOAR 166-150-0005(31))

Room Charts (JSD3-011): Tracks daily activity for each room in each unit.  Shows unit name, room number, counselor name(s), juvenile name(s), transfers in and out, meals served, and other daily activities.
Retention: Retain 6 months. (2007-0008/009)

Surveillance Video Recordings (JSD3-014(a), JSD3-014(b), JSD3-014(c)): Records documenting the routine monitoring of facilities through the use of video recordings. These recordings contain daily footage of activities and may serve as evidence in criminal proceedings or internal investigations.
Retention: (a) Retain tapes used as evidence: until case reaches final disposition (b) Retain tapes used for internal investigations: until investigation ends (c) Retain all other tapes: 30 days) (OAR 166-150-0135(76))

Unit Shift Logs (JSD3-008): Daily record of all activity in each of the units in the juvenile detention center. 
Retention: Retain 3 years.