Series Title (Agency Series #): Description, Retention (Legal Citation)

Ambulance Fines (DOH44-001): Records documenting fines assessed against ambulance companies by the Emergency Medical Services program. May also document hearings held to review fines. Records include copy of notice of fine, payment records, investigation records, hearing records, correspondence, and related records.
Retention: Retain 10 years after contract expiration. (Unscheduled)

Ambulance License Files (DOH44-002): Records documenting the licensing of ambulances to operate in Multnomah and Clackamas Counties. Records include applications, copies of licenses, ambulance company staff licensing records (for instance EMT licensing), renewals, accident reports, and related records used to support applications.
Retention: Retain 20 years. (OAR 166-150-0115(2))

Ambulance Protocols (DOH44-003): Documents required (Multnomah County) and recommended (Clackamas County) actions to be taken by emergency medical staff in "pre-hospital" settings. Protocols are renewed annually and are required in all ambulances. Protocols include a purpose statement, definitions, procedures, and citations. All current protocols can be reviewed at /health/public-health-preparedness.
Retention: Retain 20 years after superseded. (MOAR 166-150-0005(25))

Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018

Emergency Medical Services Committee Records (DOH44-009): Records documenting the proceedings of county boards, commissions, task forces, committees, advisory councils, and other similar groups, as described in Oregon's Public Meetings Law (ORS 192.610 to 192.710). Records may include minutes, agendas, exhibits, resolutions, staff reports, indexes, audio or visual recordings, correspondence, and related documentation. Includes Area Trauma Advisory Board, Continuous Quality Improvement Committee, Contract Compliance and Rate Regulation Committee, Disaster Committee, Dispatch Committee, EMS Operations Group, Protocol Development Committee, and Scientific Review Committee.
Retention: Retain permanently. (MOAR 166-150-0005(15))

Policy Rules (DOH44-006): Series documents review, assessment, development, and authorization of the Emergency Medical Services program policies and procedures. Records may include authorizing bulletins and advisories, mission and goal statements, manuals, and final policy statements and directives. Information often includes policy and procedure numbers, revision dates, subject identification, narrative description, authorization information, and effective date.
Retention: Retain 20 years after superseded. (MOAR 166-150-0005(25))

Quality Assurance (CQI) Investigations (DOH44-007): Records documenting investigations conducted on ambulance, emergency medical staff, and program activities and case management. Used to insure compliance with laws and best practices and to insure proper patient care. Records include investigation reports, work notes, case records, and supporting documentation.
Retention: Retain 7 years. (Unscheduled)

Training Program Records (DOH44-008): Records related to the design and implementation of emergency medical services training programs. May include class descriptions, instructor certifications, planning documentation, instructional material, course outlines, class enrollment and attendance records, and related significant records.
Retention: Retain 5 years. (MOAR 166-150-0160(24))