Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)

Background Investigation Preparation Records (MCSO7-001): Records used to prepare formal background investigation reports for MCSO sworn and non-sworn personnel. Formal reports are maintained in electronic form with this series and in paper form with the MCSO personnel and/or recruitment and selection records. Records include work notes documenting investigations of applicant's background, audio recordings of applicant interviews, and electronic version of the final investigation report.
Retention: Retain 3 years. (MOAR 166-150-0160(23))

Employee Time Records (MCSO7-002): Records documenting hours worked, leave hours accrued, and leave hours taken by unit employees. Information usually includes employee name and social security number, hours worked, type and number of leave hours taken, total hours, dates, and related data.
Retention: Retain 5 years. (MOAR 166-140-0155(3))

LEDS Access Special Commissions (MCSO7-003): Documents permission given to county Technology Services staff who need access to the LEDS system via county access terminals. Commissions show person's name, date commissioned, date commission expires, and signature of person authorizing commission.
Retention: Retain 2 years after commission expires. (2007-0017/033, Expires: 04/01/2012)