Series Title (Agency Series #): Description, Retention (Legal Citation)

Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018

Elevated Blood Level Testing Records (DOH19-002): Records documenting the identification of elevated levels of lead in the blood of persons in Multnomah County as a reportable disease. Test results are sent to the program from health care providers, laboratories and Oregon Public Health Services. Test information may includes persons name, address, medical history, blood test results, and related information.
Retention: Retain 30 years. (2009-0001/009)

Home Lead Hazard Reduction Grant Records (DOH19-003): Records documenting the administration of a grant from the federal Housing and Urban Development agency to the City Water Bureau and the County Department of Health. The city maintains the official grant record. Records may include, but are not limited to, copy of application, progress reports, budgets, project objectives, proposals, and summaries, copies of contracts, and related correspondence and documentation.
Retention: Retain 5 years. (MOAR 166-150-0110(17))

Home Risk Assessments (DOH19-004): Documents testing of homes for lead levels. Assessments show home location, owner's name, occupant's name, and test results of house elevated lead levels. May include supporting health information and documentation.
Retention: Retain 30 years. (2009-0001/010)

Program Roster (DOH19-005): Documents all participants in the Home Lead Hazard Reduction Program. Includes participant's name, address, services provided, income level, and related information. This information is only maintained electronically.
Retention: Retain 30 years. (2009-0001/011)

Training Presentation Records (DOH19-007): Records documenting development of seminars, conferences, workshops, conventions, and similar gatherings intended to inform people about home lead hazards. Often includes presentation descriptions, instructional materials, reports, speeches, planning documentation, and related records.
Retention: Retain 5 years. (MOAR 166-150-0160(24))