Series Descriptions

Series Title (Agency Series #): Description, Retention (Legal Citation)

Correspondence: Records that: 1. document communications created or received by an agency AND 2. directly relate to an agency program or agency administration AND 3. are not otherwise specified in the Multnomah County Retention Schedules. Records may include but are not limited to letters, memoranda, notes and electronic messages that communicate formal approvals, directions for action, and information about contracts, purchases, grants, personnel and particular projects or programs.
Retention: File with the associated program or administrative records. Communications not meeting the above criteria do not need to be filed and may be retained as needed. (OAR 166-150-0005(10)) Updated 01/08/2018

Mission Reports (MCSO10-001): Documents all missions performed by county search and rescue. Records include mission reports, police reports, state search and rescue reports, and related documentation. Information includes date and time called out, persons involved, circumstances, results of search and rescue, and related information.
Retention: Retain 5 years. (MOAR 166-150-0115(20))

Search and Rescue Mission Case Files (MCSO10-004): Series records information about search and rescue missions undertaken by the county. Records include Oregon search and rescue mission report, criminal complaint (incident) report, mission roster, lost/missing person report, equipment involved, description of events, and related information.
Retention: Retain 3 years. (MOAR 166-150-0115(20))

Search and Rescue Unit Case Records (MCSO10-005): Series records administrative and general information about individual search and rescue units. Contains monthly membership update, membership roster, operational cost report, volunteer activity report, volunteer's personal expense record, and related records. Information includes unit number, personnel names and addresses, hours worked, activities, expenses incurred, and related information.
Retention: Retain 6 years. (MOAR 166-150-0115(20))

Search Rosters (MCSO10-006): Series tracks movements of participants of search and rescue missions. Includes name, date, location, time in and out, and related information.
Retention: Retain 3 years. (MOAR 166-150-0115(22))